Documents required for the purchase of real estate: do you know what they are?


As responsible for intermediation, the broker needs to know what documents are necessary for the purchase of real estate. It is up to the professional to carry out the entire bureaucratic process for both parties. After all, the absence of a single document can put the whole business down.

As a matter of fact, knowing what documents are necessary for the purchase of real estate at the tip of the tongue is a way to streamline the transaction. Here, you earn points from both sides: buyers and sellers. It is, therefore, a way for you to differentiate yourself and avoid the competition of real estate agencies and applications that work with real estate sales without a broker.

See below which documents are required to purchase real estate:

Seller Documents

  • Certificate proving the denial of debt with the National Institute of Social Security (INSS);
  • Certified copy of the articles of incorporation at the Commercial Registry or the articles of association;
  • If there are contractual or statutory changes, documentation registered with the Commercial Registry is required;
  • Letter of the last amendment to the contract or statute.

Property documents

  • Certificate proving that there are no debts and shows the property’s history of the last 20 years (20-year negative certificate of real liens);
  • Certified copy of the deed on behalf of the sellers; record of repossession actions and disposals, (indicates if the property was informally sold to someone); construction registration; everything at the Real Estate Registry Office;
  • Certified copy of the IPTU, together with the installments paid up to the negotiation date;
  • Tax clearance certificate or copy of the property tax booklet for the last five years;
  • Property plan approved by the city or the sketch with the dimensions of the property, signed by the engineer or architect, accompanied by Crea (professional registration.

Buyer’s Documents

  • Copies of RG and CPF;
  • Marriage certificate and income tax for both;
  • If widowed, present a copy of the document that proves the partner’s death;
  • If divorced, copy of the document that proves the separation;
  • If you use the FGTS, certified copies of the pages of the work card, with identification of the worker and the hiring of the employee. In addition to the FGTS account statement that will be used in the operation and registration of the last two years.

Purchase and Sale Agreement

Here, the follow-up of a specialized lawyer is recommended. The contract must include:

  • Buyer and seller information: full name, CPF, RG, voter registration, profession and marital status;
  • Form of payment;
  • Total value of the property;
  • Signal value;
  • Real estate commission;
  • Fines in case of contract termination, delay in delivery of the property or delivery with differences in the conditions that were initially agreed;
  • If the furniture is furnished, it must be included in the contract as well.

broker’s role

Organizing the necessary documents for the purchase of real estate is a professional’s obligation. Therefore, it is very important for him to take professional training courses for realtors, mainly focused on real estate law. This is because the real estate transaction process involves a lot of bureaucracy.

It is not enough to communicate to the two parties involved which documents are necessary for the purchase of real estate. It is necessary to go further and follow up closely.

We know this is not an easy task, especially since you have many customers to attend to on a daily basis. Here, the ideal is for you to record the status of each negotiation, noting what each customer has done to make the deal possible. To do so, use a Real Estate CRM.

Pay attention to the documents needed to purchase real estate. Remember: buyers trust the broker to make this process as smooth as possible and not cause headaches down the road.

Good sales!